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Co-funded by the European Union

TRACE is financed by the European Commission’s Citizens, Equality, Rights and Values Programme (CERV) under the name TOMCAT (project no. 101144613).

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Privacy Policy

1. General Information

This Privacy Policy explains how Institute of Social Safety (Instytut Bezpieczeństwa Społecznego) collects, uses, stores, and protects personal data obtained through our website, activities, projects, fundraising campaigns, and other interactions with individuals.

We are committed to protecting your privacy and processing personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”).

2. Data Controller

The controller of your personal data is:

Institute of Social Safety (Instytut Bezpieczeństwa Społecznego)
Plac Bankowy 2
00-095 Warsaw
Poland

Email: biuro@fundacjaibs.pl

For questions regarding personal data protection, please contact us at: biuro@fundacjaibs.pl.

3. What Personal Data We Collect

Depending on your interaction with us, we may collect:

  • Identification data (name, surname);
  • Contact information (email address, postal address);
  • Donation and payment information;
  • Information provided through contact forms;
  • Newsletter subscription data;
  • Information related to participation in events, projects, or volunteer activities;
  • Technical information collected through cookies and similar technologies, including IP address, browser type, and website usage data.

4. Purposes and Legal Bases for Processing

We process personal data for the following purposes:

a) Responding to inquiries

Legal basis: our legitimate interest (Article 6(1)(f) GDPR).

b) Managing donations and fundraising activities

Legal basis: performance of a contract and compliance with legal obligations (Article 6(1)(b) and (c) GDPR).

c) Sending newsletters and information about our activities

Legal basis: your consent (Article 6(1)(a) GDPR).

d) Organizing events, training sessions, projects, and volunteer activities

Legal basis: performance of a contract or our legitimate interest (Article 6(1)(b) and (f) GDPR).

e) Compliance with legal and accounting obligations

Legal basis: compliance with legal obligations (Article 6(1)(c) GDPR).

f) Website security, analytics, and improvement

Legal basis: our legitimate interest (Article 6(1)(f) GDPR).

5. Data Recipients

Your personal data may be shared with:

  • IT service providers;
  • Website hosting providers;
  • Payment processors and banking institutions;
  • Accounting and legal service providers;
  • Email and newsletter service providers;
  • Public authorities when required by law.

We ensure that all processors act under appropriate contractual safeguards and data protection requirements.

6. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA), we ensure that appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission or other legally recognized transfer mechanisms.

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including:

  • For the duration of contractual relationships;
  • As required by applicable legal and accounting regulations;
  • Until consent is withdrawn where processing is based on consent;
  • Until any applicable limitation periods expire.

8. Your Rights

Under GDPR, you have the right to:

  • Access your personal data;
  • Rectify inaccurate or incomplete data;
  • Request erasure of your data (“right to be forgotten”);
  • Restrict processing;
  • Object to processing based on legitimate interests;
  • Data portability;
  • Withdraw consent at any time where processing is based on consent;
  • Lodge a complaint with a competent supervisory authority.

Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

9. Cookies and Similar Technologies

Our website uses cookies and similar technologies to:

  • Ensure proper website functionality;
  • Analyze website traffic;
  • Improve user experience;
  • Remember user preferences.

You may manage cookie preferences through your browser settings. Disabling certain cookies may affect website functionality.

10. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, loss, or destruction.

11. Links to Third-Party Websites

Our website may contain links to external websites. We are not responsible for the privacy practices or content of third-party websites. We encourage users to review the privacy policies of those websites.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page together with the updated effective date.

13. Contact

If you have any questions regarding this Privacy Policy or the processing of your personal data, please contact:

Institute for Social Safety (Instytut Bezpieczeństwa Społecznego)
Plac Bankowy 2
00-095 Warsaw
Poland